Full-service payroll. Real people when you need them.
Payroll is more than issuing checks. ESBS provides comprehensive payroll processing, tax payments, payroll filings, employee reporting and compliance support for businesses and organizations.
Our payroll capabilities are designed to support businesses as they grow — from straightforward weekly payroll to multiple schedules, departments, locations, job costing and multi-state employees.
And when you have a question, you are dealing with people who understand your business — not an anonymous national support queue.
ESBS can manage the operational and reporting components of payroll within one coordinated service.
Support for a wide range of payroll structures.
Different employees and departments do not always fit into the same payroll structure. Our system is designed to accommodate more complex payroll requirements.
Available methods depend upon the payroll engagement and the employer's arrangements.
Payroll services can include payroll tax calculations, payments and required filings.
Reporting to understand and manage payroll.
Portal functionality reflects what the current payroll system provides.
Payroll processing and payroll tax compliance should work together — not as separate systems.
Talk With Our Payroll TeamA business with five employees in one location may have very different payroll requirements from an organization with multiple departments, locations, schedules and employee classifications. ESBS payroll capabilities can accommodate additional complexity.
Payroll reporting across multiple operating locations where appropriate — useful for businesses and organizations with employees working from more than one site.
Payroll hours and salary can be allocated based upon areas such as:
Payroll connected to the work being performed. Where labor is a major component of project profitability, payroll information can be allocated to jobs or appropriate classifications — helping management understand labor costs by job, project or business activity.
Different employees may require different compensation structures. Support may include a variety of pay types and payroll schedules within the client's payroll setup.
Standard payroll deductions as well as customized deduction categories where appropriate.
Job-costing support allocates payroll information; it does not replace a full construction-management or project-management system.
Payroll obligations can become more complicated when employees live or work in different states. ESBS payroll capabilities include multi-state withholding and compliance reporting.
Depending upon the business and employee circumstances, payroll considerations may involve:
The specific payroll obligations depend upon the employer's and employee's circumstances. ESBS reviews the payroll setup before determining applicable reporting requirements.
Discuss Multi-State PayrollESBS payroll capabilities can integrate with appropriate time-and-attendance systems, helping reduce manual payroll entry and creating a more efficient flow from recorded employee time into payroll processing.
Where a compatible timekeeping system is used, ESBS can coordinate the payroll workflow to reduce unnecessary duplicate entry. Integration availability depends upon the timekeeping platform.
Payroll can also support tracking and accrual of employee leave balances. Capabilities can include appropriate tracking for:
Employers remain responsible for establishing legally compliant leave policies. ESBS can support payroll administration once the applicable policy has been established.
Employee payroll sometimes includes obligations beyond taxes and standard benefit deductions. ESBS payroll capabilities may include processing or reporting for items such as:
Electronic transfer or third-party checks may be available for appropriate obligations. ESBS does not provide legal analysis of garnishment orders.
Payroll information frequently interacts with retirement plans, workers' compensation and employee benefits. Depending upon the client's arrangements and providers, ESBS payroll services may coordinate with areas such as:
Payroll deductions and reporting associated with appropriate retirement plans.
Pay-as-you-go workers' compensation solutions may be available.
Payroll debit-card capabilities may be available for appropriate employers and employees.
Coordination is limited to payroll administration. ESBS is not the insurance carrier, retirement-plan administrator or investment adviser unless those services are separately engaged.
Payroll is often one of the largest expenses of a business. When payroll and accounting are coordinated, management can better understand what labor actually costs and how payroll affects profitability and cash flow.
For clients using ESBS for both payroll and accounting, payroll information can become part of a broader financial reporting process rather than simply a paycheck-processing function.
Explore Accounting ServicesFor business owners, payroll can interact with:
This is one of the advantages of having payroll and tax professionals working within the same accounting relationship.
Explore Tax & AdvisoryOwners of S corporations frequently have payroll requirements that interact with business income, shareholder distributions and the individual tax return. ESBS can coordinate S corporation payroll with the broader business and tax engagement.
Explore S Corporation TaxThe appropriate compensation approach depends upon the shareholder's facts and is determined within an engagement — not from a website.
Payroll tax notices are stressful, particularly when the business owner does not know whether the issue involves a payment, filing, account credit or agency processing problem. For payroll clients, ESBS can review appropriate payroll-related correspondence from federal and state taxing agencies and determine the next steps within the scope of our engagement.
If you receive a payroll notice, send us the complete notice — not just the first page.
Large payroll platforms can provide powerful technology. The frustration often begins when something goes wrong and the business owner has to explain the situation repeatedly to a general support department. ESBS combines payroll technology with a team that understands the client's business and payroll relationship.
Your payroll questions are handled by people working with your payroll — not an anonymous national call center.
Because ESBS provides accounting and tax services in addition to payroll, we can understand how payroll fits into the broader financial picture.
New employee? Compensation change? New work location? Payroll notice? Business growth? Contact the ESBS team and address the issue within the context of your existing payroll setup.
Technology runs the payroll. Relationships solve the problems.
Different businesses have different payroll workflows. Depending upon the payroll setup, payroll information can be submitted using secure and appropriate methods such as:
Payroll information moves through secure channels. Please do not email sensitive employee data.
Employer notifies ESBS
Provide the new-employee information through the approved secure process.
Payroll setup
The employee is added to the appropriate payroll schedule and classifications.
Compensation & deductions
Configure the applicable compensation and authorized deductions.
Payroll processing
Employee is incorporated into the normal payroll cycle.
Reporting
Payroll reporting flows through the employer's payroll system and applicable tax filings.
Filing requirements vary — not every employer has the same obligations or frequency.
Payroll reporting can provide more than employee pay information. Where the client's payroll structure supports it, management may be able to review payroll by:
This becomes particularly useful when payroll information is coordinated with the client's accounting and FP&A reporting.
Explore Financial Reporting & AdvisoryOwner-operated and established businesses requiring recurring payroll processing and compliance.
Organizations needing payroll reporting across multiple operating locations.
ESBS has specialized payroll and accounting experience supporting municipal clients.
Payroll coordinated with nonprofit accounting and financial reporting.
Businesses adding employees, departments, locations or more sophisticated payroll requirements.
You do not have to wait until January to change providers.
ESBS can evaluate an existing payroll setup and determine what is required to transition the payroll. Because payroll reporting is cumulative during the year, a mid-year transition may require records from the prior payroll provider.
The complexity of the transition depends upon the employer's payroll and the time of year.
Discuss a Payroll TransitionNew employers often discover that payroll involves much more than calculating wages. ESBS can help establish an appropriate payroll process that accounts for:
This allows the business owner to focus on operating the company rather than learning a payroll system from scratch.
Payroll pricing depends upon the number of employees, payroll frequency, states involved, reporting requirements and services required.
ESBS aims to provide clear pricing based upon the payroll engagement rather than forcing businesses to discover unexpected charges after the fact.
Request Payroll PricingPayroll processing, tax filings, employee reporting and related compliance within one service relationship.
Support for different schedules, pay types, departments, locations and employer requirements.
Payroll can integrate with ESBS accounting, business tax and advisory services.
Questions are handled by the ESBS team rather than a distant national support center.
Related Services
Payroll affects accounting, business tax reporting and owner-level planning. ESBS can coordinate these functions instead of treating payroll as an isolated administrative process.
Bring payroll costs, departments, job costing and employee expenses into the company's accounting and financial reporting.
Explore Accounting ServicesFor S corporation owners, payroll and owner compensation are directly connected to the business and shareholder tax picture.
Explore S Corporation TaxCoordinate payroll reporting with the company's federal and state business tax returns.
Explore Business TaxConsider payroll, owner compensation, retirement contributions and expected business income as part of year-round tax planning.
Explore Tax PlanningWhether you are running payroll for the first time, replacing a national provider, adding employees or managing a more complex payroll operation, ESBS can help build a payroll process around your business.
