Payroll Processing
- Weekly and biweekly payroll
- Hourly and salaried employees
- Multiple pay types
- Bonuses and additional compensation
- Direct deposit
- Payroll registers
Restaurant Payroll
Restaurant Payroll That Connects Labor, Tips and Accounting
Restaurant payroll involves more than issuing checks. Hourly employees, multiple pay rates, tips, overtime, changing schedules, multiple locations and payroll-tax filings all need to flow into the restaurant's accounting records.
(518) 295-8066Restaurant Payroll Gets Complicated Quickly
- Weekly or biweekly payroll
- Hourly and salaried employees
- Multiple pay rates
- Reported cash and credit-card tips
- Overtime
- New hires and terminations
- Employee turnover
- Multiple locations
- Payroll-tax deposits and filings
- Payroll liabilities that do not reconcile
- Timekeeping and POS information that require coordination
- Year-end W-2 reporting
Restaurant Payroll Services
Payroll Tax Compliance
- Federal and state payroll tax calculations
- Payroll tax deposits
- Form 941
- Form 940
- State unemployment reporting
- Applicable state payroll filings
- W-2 preparation
- Year-end payroll reporting
Tips and Restaurant Payroll
- Reported cash and credit-card tips
- Tip information flowing into payroll
- Payroll reporting related to reported tips
- Coordination with available POS and timekeeping information
Location and Department Reporting
- Payroll by location
- Payroll by department
- Labor summaries
- Payroll-liability reporting
- Multiple operating locations where supported
Timekeeping Coordination
- Coordination with compatible time-and-attendance systems
- Reduction of duplicate payroll entry
- Review of employee time before processing
- Workflow dependent on the restaurant's existing systems
We work with commonly used payroll providers — ADP, Paychex, Gusto and similar — and support transitions between them. Provider names are examples only and do not indicate a partnership.
ESBS supports payroll administration and accounting. Employers remain responsible for establishing legally compliant wage, tip-pooling, scheduling and leave policies. Legal questions should be reviewed with employment counsel.
Payroll Should Not Live in a Separate Financial Universe
Payroll tells you what employees were paid. Coordinated accounting shows what labor cost means for the restaurant.
- Employee Time
- Payroll Processing
- Payroll Taxes and Tips
- General Ledger
- Labor Percentage
- Restaurant Financial Reporting
For restaurants using ESBS for both payroll and accounting, payroll activity can be reconciled to the general ledger and incorporated into location and management reporting.
Combine Restaurant Payroll and AccountingSwitch Restaurant Payroll Providers Without Losing Control of the Process
ESBS can review the existing payroll setup, year-to-date payroll information, employee records, tax filings and transition timing before establishing the new payroll process.
Restaurant Payroll Questions
Can ESBS run weekly restaurant payroll?
Yes. We run weekly or biweekly payroll, whichever schedule the restaurant uses.
Can you process reported tips?
Yes. Reported cash and credit-card tips can be brought into payroll from the information your POS or managers provide, so they are reflected in payroll reporting.
Can you accommodate multiple pay rates?
Yes. Employees who work more than one role at different rates can be paid correctly within one payroll.
Can payroll be reported by restaurant location?
Yes, where employees and hours are assigned to locations or departments in the payroll setup.
Can we keep our existing timekeeping system?
Usually. We coordinate with compatible time-and-attendance systems; the exact workflow depends on what the system can export or connect to.
Can ESBS take over payroll during the year?
Yes. A mid-year change requires year-to-date wages and tax information from the prior provider, which we review before the first payroll.
How are prior payroll filings reviewed?
We compare prior quarterly and annual filings to payroll registers and the books and raise any differences with you before transition.
Does ESBS provide employment-law advice?
No. We support payroll administration and accounting. Questions about tip pooling, overtime, classification or leave should be reviewed with employment counsel.
Can we use ESBS for payroll without bookkeeping?
Yes. Payroll can be a standalone engagement.
What is the advantage of combining payroll and accounting?
Payroll can then be reconciled to the general ledger each period and flow directly into labor percentage and location reporting.
Discuss Restaurant Payroll With ESBS
Tell us about your staff, pay schedule and current payroll setup. Accounting questions are optional here.
- 1. Contact
- 2. Your restaurant
- 3. Systems and needs