Retail Dispensaries
Reconcile sales, cannabis tax, payment activity, cash, inventory and operating expenses while producing reliable monthly financial statements.
Dispensary AccountingIndustries — Cannabis Businesses
Accounting Built for New York Cannabis Businesses
Running a cannabis business requires more than ordinary bookkeeping. Dispensaries, cultivators and microbusinesses must coordinate inventory, cash activity, specialized New York taxes, payroll and changing federal tax rules.
Evening Star helps licensed and pre-opening New York cannabis businesses establish reliable financial records, stronger controls and useful monthly reporting.
New York-focused support
Bookkeeping, payroll and tax coordination
Inventory and COGS reporting
Monthly financial visibility
Choose Your Business Type
Cultivators
Track production costs, labor, inventory, harvest activity, yields and wholesale revenue with reporting designed for cultivation operations.
Cultivation AccountingMicrobusinesses
Coordinate accounting across cultivation, processing, distribution and retail activity without losing visibility between business functions.
Request an AssessmentCannabis Accounting Has More Moving Parts
The work is recognizable accounting. What changes is how much of it has to reconcile to operational systems before the numbers can be relied on.
Two tax systems in one register
Cannabis tax and ordinary sales tax on non-cannabis merchandise are tracked and reported differently.
Inventory has to tie out
Inventory records need to agree with purchases, production activity and recorded sales.
Cash and payments need daily control
Cash handling and alternative payment methods require routine reconciliation rather than month-end guesswork.
Production costs need a method
Cultivation requires a consistent basis for allocating labor, materials and overhead to what was produced.
State and federal treatment can differ
The way an item is treated for New York purposes may not match its federal treatment.
Decisions wait on the numbers
Purchasing, hiring and expansion decisions depend on reporting that is finished and reconciled.
A Financial System Built Around Your Operation
- Monthly bookkeeping and close
- POS and accounting reconciliation
- Cash and payment reconciliation
- Inventory and cost-of-goods-sold schedules
- New York cannabis tax reporting support
- Sales-tax reporting for taxable non-cannabis merchandise
- Payroll processing and payroll reporting
- Accounts payable and vendor tracking
- Accounts receivable and wholesale reporting
- Entity and income-tax coordination
- Budgeting and cash-flow forecasting
- Monthly management reporting
- Cleanup and accounting-system setup
- Audit and examination support within the engagement scope
Where Metrc is used, we reconcile exported operational reports to the accounting records. Evening Star does not operate a live software integration with Metrc.
Keep Cannabis Tax Separate, Reconciled and Visible
New York imposes specialized taxes on adult-use cannabis activity. Retail cannabis tax, distributor tax and regular sales tax on certain non-cannabis merchandise may require separate tracking and reporting.
We help organize the underlying sales, inventory and accounting records needed to prepare accurate returns and identify differences before filing deadlines.
Tax obligations depend on the business's license, activities, entity structure and current law. The information on this page is general and is not legal or tax advice for a specific business.
From Operational Data to Reliable Financial Reporting
1. Collect
Sales, banking, payroll, purchasing and inventory reports.
2. Reconcile
Match accounting activity to source systems and investigate differences.
3. Classify
Apply a consistent chart of accounts and cost-allocation methodology.
4. Review
Examine margins, cash, liabilities, inventory and unusual activity.
5. Report
Deliver financial statements and management insights with unresolved items clearly identified.
Who We Work Best With
Our cannabis accounting services are designed for New York businesses that want disciplined monthly reporting and are prepared to maintain complete operational records.
Good-fit clients generally:
- Hold or are actively pursuing an appropriate New York license
- Maintain documented inventory and sales records
- Are willing to separate business and personal activity
- Want monthly accounting rather than year-end reconstruction
- Give the accounting team timely access to reports and supporting documents
- Value financial controls and management reporting
If records are incomplete, we may begin with a paid diagnostic and cleanup engagement before accepting ongoing monthly work.
Request a cannabis accounting assessment
Tell us about the operation. An accountant reviews every request and replies within one business day.
- 1. Your business
- 2. Operations
- 3. What you need
Related Services
The capability pages behind this work.
This page describes the industry. The pages below describe how the underlying accounting, payroll, reporting and tax work is performed.
Accounting & Bookkeeping
Monthly closes, reconciliations and financial statements for owner-operated businesses.
Explore AccountingPayroll Services
Payroll processing, payroll tax filings and labor-cost reporting for hourly and salaried teams.
Explore PayrollTax Planning & Advisory
Entity structure, accounting methods and year-end planning coordinated with the monthly books.
Explore Tax PlanningClient Resources
Practical guides our clients use for tax documents, notices, payroll changes and filings.
Open Client Resources
Find the Gaps Before They Become Filing Problems
Request a cannabis accounting assessment. We will review your business model, license type, accounting condition, operational systems and reporting needs before recommending a scope.